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如何在Word文檔中創建相關的下拉列表?


如左圖所示,您需要根據第一個下拉列表中的選項限制第二個下拉列表中的選項,您該怎麼做? 本文將向您展示一種在 Word 文檔中創建依賴下拉列表的方法。

使用VBA代碼在Word中創建相關的下拉列表


使用VBA代碼在Word中創建相關的下拉列表

下面的 VBA 代碼可以幫助您在 Word 文檔中創建依賴下拉列表。 請按照說明一步一步來。

1.首先,您需要在Word文檔中插入兩個下拉列表。 請點擊 開發者 > 舊版表格 > 下拉式表格欄位。 看截圖:

2.右鍵單擊第一個下拉列表(此下拉列表應為父列表),然後單擊 屬性。 見截圖:

3.在開幕 下拉表單字段選項 對話框,您需要:

3.1將類別輸入 下拉項目 框,然後單擊 加入 按鈕,重複該操作,直到將所有類別添加到下拉列錶框中的項目中。

3.2輸入 吃貨書籤 框。

3.3點擊 OK 按鈕。 看截圖:

4.右鍵單擊第二個下拉列表,單擊 氟化鈉性能 打開它的 下拉表單字段選項 對話框,然後在對話框中輸入 dd類別書籤 框並單擊 OK 按鈕。 看截圖:

5。 按 其他 + F11 鍵打開 Microsoft Visual Basic for Applications 窗口。

6。 在裡面 Microsoft Visual Basic for Applications 窗口中,單擊 插入 > 模塊 然後將下面的VBA代碼複製到“模塊”窗口中。

VBA代碼:在Word中創建從屬下拉列表

Sub Populateddfood()
'Update by Extendoffice 2018/10/25
    Dim xDirection As FormField
    Dim xState As FormField
    On Error Resume Next
    Set xDirection = ActiveDocument.FormFields("ddfood")
    Set xState = ActiveDocument.FormFields("ddCategory")
    If ((xDirection Is Nothing) Or (xState Is Nothing)) Then Exit Sub
    With xState.DropDown.ListEntries
        .Clear
        Select Case xDirection.Result
            Case "Fruit"
                .Add "Apple"
                .Add "Banana"
                .Add "Peach"
                .Add "Lychee"
                .Add "Watermelon"
            Case "Vegetable"
                .Add "Cabbage"
                .Add "Onion"
            Case "Meat"
                .Add "Pork"
                .Add "Beef"
                .Add "Mutton"
        End Select
    End With
End Sub

筆記:

1.在代碼中,請根據需要更改每種情況下的項目。

2. 吃貨dd類別 應該與您在上面兩個中輸入的“書籤”選項匹配 下拉表單字段選項 對話框。

7.保存代碼,然後返回文檔。

8.右鍵單擊第一個下拉列表,然後單擊 氟化鈉性能 打開 下拉表單字段選項 對話框。 在對話框中,請從上方選擇上面的宏名稱(此處為Popolateddfood)。 Exit 下拉列表,然後單擊 OK 按鈕。

9.現在點擊 開發者 > 限制編輯 如下圖所示。

10。 在裡面 限制編輯 窗格,您需要:

10.1)檢查 只允許這種類型的編輯 在文件中 框;

10.2)選擇 填寫表格 從下拉列表中選擇;

10.3)點擊 是的,開始執行保護 按鈕;

10.4)在 開始執行保護 對話框中,輸入密碼,然後單擊 OK 按鈕。 看截圖:

現在創建了一個依賴下拉列表。 在第一個下拉列表中選擇水果時,在第二個下拉列表中只能選擇水果類別。

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Comments (32)
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This comment was minimized by the moderator on the site
Hi there,

I have managed to follow the steps, thanks for your help.

I can't find my code when pressing Alt+F11 though? My drop downs are still there but I can't find the back coding?
This comment was minimized by the moderator on the site
Hi Crystal, thanks for the tutorial, it was useful and well written. Is it possible to add a third dropdown list with options that change depending on what is selected from the second dropdown list?
This comment was minimized by the moderator on the site
Hi Jack,

You can add a third drop-down list with options that change depending on what is selected from the second drop-down list. But you need to insert another "Drop-Down Form Field" and a new VBA code in advance.
1. Follow the steps from 1 to 4 in the post to create the first and second drop-down list and modify the properties.
2. Insert the third Drop-Down Form Field, double click to open it's Properties dialog box, enter a name in the Bookmark textbox (the same as the operation for the first and second drop-down lists) , in this case, I made up a random name called ddTaste, and then click OK.
https://www.extendoffice.com/images/stories/comments/comment-picture-zxm/word-drop-down1.png
3. Open the Microsoft Visual Basic for Applications window, enter the VBA code provided in the article into the Module1. Then insert a new Module (called Module2), copy and paste the following VBA code into this Module2.
VBA code: Use for the third dependent drop-down list

Sub PopulateddTaste()
Select Case ActiveDocument.FormFields("ddCategory").Result
Case "Apple"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "AA"
.Add "BB"
End With
Case "Banana"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "CC"
.Add "DD"
End With
Case "Peach"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "EE"
.Add "FF"
End With
Case "Lychee"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "GG"
.Add "HH"
End With
Case "Watermelon"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "II"
.Add "JJ"
End With
Case "Cabbage"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "LL"
.Add "MM"
End With
Case "Onion"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "OO"
.Add "PP"
End With
Case "Pork"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "QQ"
.Add "RR"
End With
Case "Beef"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "SS"
.Add "TT"
End With
Case "Mutton"
With ActiveDocument.FormFields("ddTaste").DropDown.ListEntries
.Clear
.Add "UU"
.Add "VV"
End With
End Select
End Sub

Note: In the code, AA, BB, CC... are the items you want to show in the third drop-down list, based on what was selected from the second drop-down list. For example, when you select "Apple" in the second drop-down, the third drop-down list will display the items AA and BB. Please modify this items to meet your needs.
4. Save the code and go back to the document. Follow the step 8 in the article to specify the macro for the first drop-down.
5. Double click the second drop-down list, choose "PopulateddTaste" in the Exist drop-down list.
https://www.extendoffice.com/images/stories/comments/comment-picture-zxm/word-drop-down2.png
6. Then follow the step 8 to restrict editing in this document.
Now you have create a three level drop-down list.
https://www.extendoffice.com/images/stories/comments/comment-picture-zxm/word-drop-down3.gif
This comment was minimized by the moderator on the site
Thanks for getting back to me, your time and help is appreciated.
This comment was minimized by the moderator on the site
Hallo,

ist das ganze auch unter Outlook möglich. Leider bekomme ich das so nicht hin da die Eigenschaften des Dropdown Menüs ganz anders aussehen.

Ich wollte unter Aufgaben einen Reparaturauftrag erstellen wo man Gebäude,Bereich und dan Zimmernummer oder Bezeichnung auwählen kann.

Ist das möglich in Outlook/Aufgaben?



Danke
This comment was minimized by the moderator on the site
Hi,
You can create a drop-down list with custom field in Outlook Task window by following the steps in this article:
How To Add A Drop Down List With Custom Filed In Outlook Task Window?
https://www.extendoffice.com/documents/outlook/4453-outlook-custom-fields-tasks-drop-down.html
Or create a drop-down list in word then copy and paste it into the Task window as you need.
But if you want to create dependent drop-down lists in Outlook Task, no method has been found yet.
Sorry about that.
This comment was minimized by the moderator on the site
Hi, many thx for the detailed tutorial, but I have a question since the word template is for others' use. You mentioned protecting mode and a password is a must, this can do if I tell them the password, then there is a conflict: there are some other blanks which are needed to be filled in, this cannot be done only if the protecting mode is off. What should I do? Is there any method to meet both 2 needs?
This comment was minimized by the moderator on the site
Hi, thx for the detailed tutorial, but I have a question since the word template is for others' use, 
This comment was minimized by the moderator on the site
This was extremely helpful, thank you.
I have a question, is there a way to modify the code so that when I select a new item from the first drop-down list, the dependent one will clear up?
This comment was minimized by the moderator on the site
Sorry for the late reply, only stumbled upon this page today :-)
It already does that. The first statement inside the Select case ... End select construction clears the second list. If none of the criteria are met, nothing is added.
This comment was minimized by the moderator on the site
Hello, for some reason I cannot modify anything else in the word file if the drop down list is active. Is there a way to avoid that?

Thank you
This comment was minimized by the moderator on the site
I have the same issue has anyone been able to help on this one
This comment was minimized by the moderator on the site
سلام من همه مراحل رو رفتم ولی درآخر وقتی از لیست اول یه استان رو انتخاب می کنم تویه لیست دوم فقط شهر های اون استان رو نمیاره
چیکار باید بکنم؟
This comment was minimized by the moderator on the site
I am using this same code however the text that I replacing the ddcategory with has 100 plus words. Is there anyway to wrap the text to prevent it from going off of the page and disappearing?
This comment was minimized by the moderator on the site
I have the same problem!! :0
This comment was minimized by the moderator on the site
Thank you for this very useful resource.

Is it possible to repeat the same dependent drop down multiple times within a form?

I need the form filler to assign a category to each new row (but with the same options each time).I have successfully created the drop downs but when I restrict editing to test they seem to reset themselves as I work down the rows.

Thanks
Amy
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