如何從Excel電子表格創建Outlook提醒？

本文討論的是基於Excel電子表格數據創建Outlook提醒。

Excel電子表格中帶有VBA代碼的Crete Outlook提醒

使用 VBA 代碼從 Excel 電子表格創建 Outlook 提醒

如果要從Excel創建Outlook提醒，請執行以下操作。

1.創建一個工作表，其中包含列標題和相應的提醒字段，如下圖所示。

備註：為了 忙碌狀態 列數 2 表示該提醒將顯示為忙在您的Outlook日曆中。您可以將其更改為 1（暫定）, 3（不在辦公室）, 4（在其他地方工作），或者 5（免費） 如你所需。

2。按其他 + F11 鍵打開 Microsoft Visual Basic for Applications 窗口。

3。在裡面 Microsoft Visual Basic for Applications 窗口中，單擊插入 > 模塊。然後將下面的VBA代碼複製到“代碼”窗口中。

VBA代碼：從Excel電子表格創建Outlook提醒

Sub AddAppointments()
'Update by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = Range("A2:G2")
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        Debug.Print xRg.Cells(I, 1).Value
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        If Trim(xRg.Cells(I, 5).Value) = "" Then
            xOutItem.BusyStatus = 2
        Else
            xOutItem.BusyStatus = xRg.Cells(I, 5).Value
        End If
        If xRg.Cells(I, 6).Value > 0 Then
            xOutItem.ReminderSet = True
            xOutItem.ReminderMinutesBeforeStart = xRg.Cells(I, 6).Value
        Else
            xOutItem.ReminderSet = False
        End If
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next
    Set xOutApp = Nothing
End Sub

備註：在上面的代碼中， A2：G2 是您要基於其創建約會的數據范圍。

4。按 F5 鍵或單擊“運行”按鈕以運行代碼。然後，所有具有特定字段的約會將立即插入到Outlook的日曆中。

然後，您可以轉到Outlook的日曆以查看結果，請參見屏幕截圖：

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Comments (66)

Rated 5 out of 5 · 2 ratings

JAIME GARCIA

about 1 month ago

#44964

This comment was minimized by the moderator on the site

How can I make this module run automatically when I close Excel? That way I can input data, and only have to close the file without having to manually run the code?

crystal JAIME GARCIA

about 1 month ago

#45008

This comment was minimized by the moderator on the site

Hi JAIME GARCIA，
To make the AddAppointments subroutine run automatically when you close the Excel workbook, you can apply the following VBA code. This event is triggered right before the workbook is closed. Here's how you can adjust the code to run when the workbook is closed:
1. Open the Excel workbook where you want this functionality.
2. Press Alt + F11 to open the VBA editor.
3. In the Project Explorer on the left side, find ThisWorkbook under the VBAProject for your workbook.
4. Double-click ThisWorkbook to open its code module.
5. In the code window for ThisWorkbook, insert the following code.
6. Now you need to save this workbook as Excel Macro-Enabled Workbook (click File > Save As > choose Excel Macro-Enabled Workbook from Save as Type drop-down list > click Save).

Note: In this code, be sure to replace "SheetName" with the actual name of the worksheet containing your appointment data.

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    AddAppointments
End Sub

Sub AddAppointments()
    ' Updated by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = ThisWorkbook.Sheets("SheetName").Range("A2:G2") ' Replace "SheetName" with the actual name of your sheet
    
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        xOutItem.BusyStatus = IIf(Trim(xRg.Cells(I, 5).Value) = "", 2, xRg.Cells(I, 5).Value)
        xOutItem.ReminderSet = xRg.Cells(I, 6).Value > 0
        xOutItem.ReminderMinutesBeforeStart = IIf(xOutItem.ReminderSet, xRg.Cells(I, 6).Value, 0)
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next I
    Set xOutApp = Nothing
End Sub

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Jdavidde

about 5 months ago

#44317

This comment was minimized by the moderator on the site

Hello:

Thank you all for this amazing forum. I hope you will forgive me if this has already been asked, but is there a way to tweak the code to create an Outlook TASK instead of an appointment?

Please advise.

David

Rated 5 out of 5

Kristen Miller

about 5 months ago

#44236

This comment was minimized by the moderator on the site

How can I revise the code to include multiple rows?

crystal Kristen Miller

about 5 months ago

#44280

This comment was minimized by the moderator on the site

HI Miller,

In this line Set xRg = Range("A2:G2") of the code, simply change the range "A2:G2" to a range containing multiple rows, such as "A2:G10"

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Kate

about 6 months ago

#44005

This comment was minimized by the moderator on the site

This is a great tool. Was wondering if there is a way to add the appointments to a shared calendar, instead of my personal outlook calendar.

Sushant Gawali

about 7 months ago

#43862

This comment was minimized by the moderator on the site

HI Crystal,
the code worked find, but I made some changes in Table & run the code again, now I have 2 reminders for same event, how to remove 1st reminder from my outlook calendar.

crystal Sushant Gawali

about 6 months ago

#43976

This comment was minimized by the moderator on the site

Hi Sushant Gawali,

The code only helps you to create reminders from Excel. If a duplicate reminder is created, you will need to go to the Outlook calendar to delete it manually. Sorry for the inconvenience.

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nitiksha

about 9 months ago

#43414

This comment was minimized by the moderator on the site

If we share the excel with other user and they run this micro-enabled filed, will they have all the invites saved?

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crystal nitiksha

about 8 months ago

#43523

This comment was minimized by the moderator on the site

Hi,
If you save this Excel file as an Excel Macro-Enabled Workbook and send it to someone else, the invitation will be saved in their Outlook calendar after running the VBA code.

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