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如何將工作表另存為PDF文件並將其作為附件通過Outlook通過電子郵件發送?

在某些情況下,您可能需要通過Outlook將工作表作為PDF文件發送。 通常,您必須手動將工作表另存為PDF文件,然後在Outlook中使用帶有該PDF文件作為附件的新電子郵件來發送。 一步一步地手動實現它很耗時。 在本文中,我們將向您展示如何快速將工作表另存為PDF文件並自動將其作為附件通過Excel中的Outlook發送。

將工作表另存為PDF文件並通過VBA代碼作為附件通過電子郵件發送


將工作表另存為PDF文件並通過VBA代碼作為附件通過電子郵件發送

您可以運行下面的VBA代碼以將活動工作表自動保存為PDF文件,然後通過Outlook通過電子郵件將其作為附件發送。 請執行以下操作。

1.打開您將另存為PDF的工作表並發送,然後按 其他 + F11 同時打開 Microsoft Visual Basic for Applications 窗口。

2。 在裡面 Microsoft Visual Basic for Applications 窗口中,單擊 插入 > 模塊。 然後將以下VBA代碼複製並粘貼到 推薦碼 窗口。 看截圖:

VBA代碼:將工作表另存為PDF文件並通過電子郵件發送為附件

Sub Saveaspdfandsend()
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range

Set xSht = ActiveSheet
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)

If xFileDlg.Show = True Then
   xFolder = xFileDlg.SelectedItems(1)
Else
   MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
   Exit Sub
End If
xFolder = xFolder + "\" + xSht.Name + ".pdf"

'Check if file already exist
If Len(Dir(xFolder)) > 0 Then
    xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", _
                      vbYesNo + vbQuestion, "File Exists")
    On Error Resume Next
    If xYesorNo = vbYes Then
        Kill xFolder
    Else
        MsgBox "if you don't overwrite the existing PDF, I can't continue." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
        Exit Sub
    End If
    If Err.Number <> 0 Then
        MsgBox "Unable to delete existing file.  Please make sure the file is not open or write protected." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
        Exit Sub
    End If
End If

Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
    'Save as PDF file 
    xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard
    
    'Create Outlook email 
    Set xOutlookObj = CreateObject("Outlook.Application")
    Set xEmailObj = xOutlookObj.CreateItem(0)
    With xEmailObj
        .Display
        .To = ""
        .CC = ""
        .Subject = xSht.Name + ".pdf"
        .Attachments.Add xFolder
        If DisplayEmail = False Then
            '.Send
        End If
    End With
Else
  MsgBox "The active worksheet cannot be blank"
  Exit Sub
End If
End Sub

3。 按 F5 鍵來運行代碼。 在裡面 瀏覽 對話框,請選擇一個文件夾來保存此PDF文件,然後單擊 OK 按鈕。

筆記:

1.現在,活動工作表將另存為PDF文件。 PDF文件以工作表名稱命名。
2.如果活動工作表為空白,則單擊“確定”後將出現一個對話框,如下圖所示。 OK 按鈕。

4.現在,將創建新的Outlook電子郵件,您可以看到PDF文件作為附件列在附件字段中。 看截圖:

5.請撰寫此電子郵件,然後發送。
6.僅當使用Outlook作為郵件程序時,此代碼才可用。

一次輕鬆地將一個或多個工作表另存為單獨的PDF文件:

拆分工作簿 的效用 Excel的Kutools 可以幫助您輕鬆地一次將一個工作表或多個工作表另存為單獨的PDF文件,如下面的演示所示。 立即下載並嘗試! (30 天免費試用)


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Comments (67)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Hi guys,
A huge thanks for the code. How can this be amended to use new version of Outlook ?
This comment was minimized by the moderator on the site
Hello, I am a total noob when doing this; so I apologize in advance.

My work has us email them our hours bi weekly, I am based in Arizona US. But I travel for work to Germany. My ADP time management app doesn't work well, given the time difference. So I email my hours, but it's annoying have to type it all every time. So I made a sheet in excel to help me out.
I am using the code posted above to attach pdf attachment to email. But I wanted to add the active sheet in the email body as well. How would I go about it using the same code posted in above. Basically I want to have a button to attach pdf of sheet and in the email body have a screenshot of the same sheet, But I also want my signature below.
I need both options in one button.
(I attached an image of what I mean about screenshot in email body )

Sub Saveaspdfandsend()
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range

Set xSht = ActiveSheet
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)

If xFileDlg.Show = True Then
xFolder = xFileDlg.SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
xFolder = xFolder + "\" + xSht.Name + ".pdf"

'Check if file already exist
If Len(Dir(xFolder)) > 0 Then
xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", _
vbYesNo + vbQuestion, "File Exists")
On Error Resume Next
If xYesorNo = vbYes Then
Kill xFolder
Else
MsgBox "if you don't overwrite the existing PDF, I can't continue." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
Exit Sub
End If
If Err.Number <> 0 Then
MsgBox "Unable to delete existing file. Please make sure the file is not open or write protected." _
& vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
Exit Sub
End If
End If

Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
'Save as PDF file
xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard

'Create Outlook email
Set xOutlookObj = CreateObject("Outlook.Application")
Set xEmailObj = xOutlookObj.CreateItem(0)
With xEmailObj
.Display
.To = ""
.CC = ""
.Subject = xSht.Name + ".pdf"
.Attachments.Add xFolder
If DisplayEmail = False Then
'.Send
End If
End With
Else
MsgBox "The active worksheet cannot be blank"
Exit Sub
End If
End Sub
This comment was minimized by the moderator on the site
Hi Mayko,
The following VBA code can help you. After running the code, you need to select a folder to save the pdf file. Then, the pdf file will be inserted as an attachment to the email, and a screenshot of the contents of the currently active worksheet and the Outlook signature will be added to the body of the email.


Sub Saveaspdfandsend()
'Updated by Extendoffice 2023/10/19
    Dim xSht As Worksheet
    Dim xFileDlg As FileDialog
    Dim xFolder As String
    Dim xOutlookObj As Object
    Dim xEmailObj As Object
    Dim defaultBodyText As String

    Set xSht = ActiveSheet
    Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)

    If xFileDlg.Show = True Then
        xFolder = xFileDlg.SelectedItems(1)
    Else
        MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & _
               "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
        Exit Sub
    End If

    xFolder = xFolder & "\" & xSht.Name & ".pdf"

    'Check if file already exists
    If Len(Dir(xFolder)) > 0 Then
        Dim xYesorNo As Integer
        xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", vbYesNo + vbQuestion, "File Exists")
        If xYesorNo <> vbYes Then
            MsgBox "If you don't overwrite the existing PDF, I can't continue." & vbCrLf & vbCrLf & _
                   "Press OK to exit this macro.", vbCritical, "Exiting Macro"
            Exit Sub
        End If
        On Error Resume Next
        Kill xFolder
        On Error GoTo 0
    End If

    'Save as PDF file
    xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard

    'Create Outlook email
    Set xOutlookObj = CreateObject("Outlook.Application")
    Set xEmailObj = xOutlookObj.CreateItem(0)
    
    ' Display the email first to ensure signature is loaded
    xEmailObj.Display

    ' Default body text
    defaultBodyText = "<br><br>Dear [Recipient Name],<br><br>Please find attached the requested document.<br><br>Best regards,<br>[Your Name]<br><br>"
    
    ' Update the body while preserving the original (which contains the signature)
    xEmailObj.HTMLBody = defaultBodyText & xEmailObj.HTMLBody

    'Copy the worksheet's content as a picture
    xSht.UsedRange.CopyPicture Appearance:=xlScreen, Format:=xlBitmap

    'Paste the copied picture to the mail body
    Dim xWordDoc As Object
    Set xWordDoc = xEmailObj.GetInspector.WordEditor
    xWordDoc.Range(0, 0).PasteAndFormat 16 ' 16 is wdChartPicture

    'Add the attachment
    xEmailObj.Attachments.Add xFolder
End Sub
This comment was minimized by the moderator on the site
I'm using the original post and loving it.
I would like to know how I would be able to set a permanent folder that it downloads the pdf into.
my folder is
G:\BFM\Supervisor\Shift Update Archive

Thankyou
This comment was minimized by the moderator on the site
Hi Zee,

The following VBA code can help. Please give it a try. Thank you.
Sub Saveaspdfandsend()
'Updated by Extendoffice 20230130
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range

Set xSht = ActiveSheet

xFolder = "G:\BFM\Supervisor\Shift Update Archive" + "\" + xSht.Name + ".pdf"

'Check if file already exist
If Len(Dir(xFolder)) > 0 Then
    xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", _
                      vbYesNo + vbQuestion, "File Exists")
    On Error Resume Next
    If xYesorNo = vbYes Then
        Kill xFolder
    Else
        MsgBox "if you don't overwrite the existing PDF, I can't continue." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
        Exit Sub
    End If
    If Err.Number <> 0 Then
        MsgBox "Unable to delete existing file.  Please make sure the file is not open or write protected." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
        Exit Sub
    End If
End If

Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
    'Save as PDF file
    xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard
    
    'Create Outlook email
    Set xOutlookObj = CreateObject("Outlook.Application")
    Set xEmailObj = xOutlookObj.CreateItem(0)
    With xEmailObj
        .Display
        .To = ""
        .CC = ""
        .Subject = xSht.Name + ".pdf"
        .Attachments.Add xFolder
        If DisplayEmail = False Then
            '.Send
        End If
    End With
Else
  MsgBox "The active worksheet cannot be blank"
  Exit Sub
End If
End Sub
This comment was minimized by the moderator on the site
Hi Crystal,

Is it possible to set the pdf name from a specific cell?

Thank you in advance!
This comment was minimized by the moderator on the site
Hi Cipri,
Suppose you want to name the pdf file with the value of A1.
Find the following line in the VBA code:
xFolder = xFolder + "\" + xSht.Name + ".pdf"

Then replace it with the line below.
xFolder = xFolder + "\" + Range("A1") + ".pdf"
This comment was minimized by the moderator on the site
Hi Crystal.

Is there any possibility to save the pdf automatically to a specific folder with the sheet name followed by date and time for example?

I have tried to run one of your codes but it gives me an error at this line

xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard

Thank you!
This comment was minimized by the moderator on the site
Hi Cipri,
If you want to save the pdf automatically to a specific folder with the sheet name followed by date and time. The following VBA code can do you a favor.

Sub Saveaspdfandsend()
'Updated by Extendoffice 20220819
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range

Set xSht = ActiveSheet
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)

If xFileDlg.Show = True Then
   xFolder = xFileDlg.SelectedItems(1)
Else
   MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
   Exit Sub
End If
xFolder = xFolder + "\" + xSht.Name + Format(Now, "dd-mmm-yy h-mm-ss") + ".pdf"

'Check if file already exist
If Len(Dir(xFolder)) > 0 Then
    xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", _
                      vbYesNo + vbQuestion, "File Exists")
    On Error Resume Next
    If xYesorNo = vbYes Then
        Kill xFolder
    Else
        MsgBox "if you don't overwrite the existing PDF, I can't continue." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
        Exit Sub
    End If
    If Err.Number <> 0 Then
        MsgBox "Unable to delete existing file.  Please make sure the file is not open or write protected." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
        Exit Sub
    End If
End If

Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
    'Save as PDF file
    xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard
    
    'Create Outlook email
    Set xOutlookObj = CreateObject("Outlook.Application")
    Set xEmailObj = xOutlookObj.CreateItem(0)
    With xEmailObj
        .Display
        .To = ""
        .CC = ""
        .Subject = xSht.Name + ".pdf"
        .Attachments.Add xFolder
        If DisplayEmail = False Then
            '.Send
        End If
    End With
Else
  MsgBox "The active worksheet cannot be blank"
  Exit Sub
End If
End Sub
This comment was minimized by the moderator on the site
Hi,
Many thanks for the code, but can we save a range to PDF.

for example i would like to save a range from B2:Q40 to PDF only?
This comment was minimized by the moderator on the site
Hi,
The following VBA code can do you a favor. Please give it a try.
Sub Saveaspdfandsend()
'Updated by Extendoffice 20220819
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range
Dim xWb As Workbook

Set xSht = ActiveSheet
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)

If xFileDlg.Show = True Then
   xFolder = xFileDlg.SelectedItems(1)
Else
   MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
   Exit Sub
End If
xFolder = xFolder + "\" + xSht.Name + ".pdf"

'Check if file already exist
If Len(Dir(xFolder)) > 0 Then
    xYesorNo = MsgBox(xFolder & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", _
                      vbYesNo + vbQuestion, "File Exists")
    On Error Resume Next
    If xYesorNo = vbYes Then
        Kill xFolder
    Else
        MsgBox "if you don't overwrite the existing PDF, I can't continue." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"
        Exit Sub
    End If
    If Err.Number <> 0 Then
        MsgBox "Unable to delete existing file.  Please make sure the file is not open or write protected." _
                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"
        Exit Sub
    End If
End If

'Set xUsedRng = xSht.UsedRange
Set xUsedRng = xSht.Range("B2:Q40")
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
    'Save as PDF file
    Application.ScreenUpdating = False
    xUsedRng.Copy
    Set xWb = Workbooks.Add
    ActiveSheet.Paste
    Application.CutCopyMode = False
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xFolder, Quality:=xlQualityStandard
    Application.DisplayAlerts = False
    xWb.Close
    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
    'Create Outlook email
    Set xOutlookObj = CreateObject("Outlook.Application")
    Set xEmailObj = xOutlookObj.CreateItem(0)
    With xEmailObj
        .Display
        .To = ""
        .CC = ""
        .Subject = xSht.Name + ".pdf"
        .Attachments.Add xFolder
        If DisplayEmail = False Then
            '.Send
        End If
    End With
Else
  MsgBox "The active worksheet cannot be blank"
  Exit Sub
End If
End Sub
This comment was minimized by the moderator on the site
Boa tarde,

Conteúdo muito bom mesmo.

É possível criar uma Macro que ao clicar no botão atribuído a essa macro ela envia a planilha automaticamente em PDF para um endereço de e-mail?

Desde já agradeço
Rated 5 out of 5
This comment was minimized by the moderator on the site
Hi Jurandir,
If you need a button to run the VBA code, please do as follows.
1. Click Develper > Insert > Button (Form Control), then draw a button in a worksheet.
2. After drawing the button, an Assign Macro dialog box pops up, click the New button.
3. Copy the VBA code except the first and last lines, and then paste it between the existing lines in the Code window.
4. Press the Alt + Q keys to close the Code window.
Then you can press the button to run the code.
This comment was minimized by the moderator on the site
hi this is working perfectly for me, Can you please help me to do the following along with this Code(1) to save, select the file name from a given cell in the worksheet(2) Automatically add an email address from a cell
This comment was minimized by the moderator on the site
Hi
Thanks for the code but I still having an issue emailing the doc in PDF straight after publishing. This is the current code that I have. I copied the "send email" code from this site.
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range
Dim xStrName As String

Dim x As Integer
Application.ScreenUpdating = False


' Set numrows = number of rows of data.
NumRows = Worksheets("DATA").Range("A2", Range("A2").End(xlDown)).Rows.Count
' Select cell a1.
Range("A2").Select
' Establish "For" loop to loop "numrows" number of times.
For x = 1 To NumRows
'Reference
Worksheets("Template").Cells(22, 5) = Worksheets("DATA").Cells(x + 1, 2)
'Invoice Number
Worksheets("Template").Cells(22, 7) = Worksheets("DATA").Cells(x + 1, 9)
'Description
Worksheets("Template").Cells(26, 1) = "HANDLING FEE:" & " " & Worksheets("DATA").Cells(x + 1, 6)
'Amounts
Worksheets("Template").Cells(26, 9) = Worksheets("DATA").Cells(x + 1, 4)

' Insert your code here.
' Selects cell down 1 row from active cell.
' ActiveCell.Offset(1, 0).Select
Set wbA = ActiveWorkbook
Set wsA = Worksheets("Template")


'get active workbook folder, if saved
' On Error GoTo errHandler
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
Application.ScreenUpdating = True
strName = wsA.Range("L1").Value _
& " - " & wsA.Range("A2").Value _
& " - " & wsA.Range("A3").Value

'create default name for savng file
strFile = strName & ".pdf"
strPathFile = strPath & strFile

'export to PDF in current folder
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=strPathFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
' MsgBox "PDF file has been created: " _
' & vbCrLf _
' & strPathFile

' Create Outlook email

Set OutMail = OutApp.CreateItem(0)

strMsg = "Could not start mail for " _
& c.Value
On Error Resume Next
With OutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = strSubj
.Body = strBody
.Attachments.Add _
strSavePath & strPDFName
.Send
End With
On Error GoTo 0
lSent = lSent + 1
If lSent >= lCount Then Exit For


MsgBox "The active worksheet cannot be blank"
Exit Sub


exitHandler:
' Set wsA = Worksheets("Template")
'errHandler:
' MsgBox "Could not create PDF file"
' Resume exitHandler


Next
End Sub



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Hi
Many thanks for the Code but is it possible to save the the PDF automatically to the same location as the active Excel file and with the same file name as the active Excel file?
Many thanks.
Rod
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